In today's business environment, optimising meeting rooms can significantly impact productivity and collaboration. According to a Forrester Consulting study commissioned by Microsoft, integrating advanced technologies such as Microsoft Teams Rooms can transform meeting spaces and drive substantial business benefits.

Microsoft Teams Rooms (MTRs) are solutions that enable you to transform any meeting space into a video conferencing room with high-quality audio and video. Microsoft Teams Rooms are designed to work seamlessly with Microsoft Teams, the hub for teamwork and collaboration. With MTRs, you can easily join and conduct online meetings with anyone, anywhere, and on any device.
But how can you measure the return on investment (ROI) of Microsoft Teams Rooms for your business? Is it worth investing in this technology to improve your meeting experience and productivity?
The answer is YES!
And here are some ways to quantify the benefits of Microsoft Teams Rooms:
1. Enhanced Collaboration and Productivity
Adopting Microsoft Teams Rooms facilitates seamless collaboration, enabling employees to connect effortlessly across locations. The study highlights that businesses experienced a 20% improvement in productivity by reducing meeting setup times and enabling efficient virtual collaboration.
2. Cost Savings and Efficiency
Implementing Teams Rooms can lead to substantial cost savings. Companies reported a 75% reduction in the need for travel by leveraging virtual meeting capabilities. This not only saves on travel expenses but also reduces the environmental impact.
3. Improved User Experience
The study emphasises the importance of user experience in meeting rooms. Teams Rooms provide intuitive and consistent interfaces, simplifying the process of joining and managing meetings. This leads to a 30% reduction in technical support requests, freeing up IT resources for other critical tasks.
4. Enhanced Security and Compliance
Security and compliance are critical in the digital age. Microsoft Teams Rooms offer robust security features, ensuring that meetings are secure and data is protected. This is particularly important for industries with strict compliance requirements.
5. Future-Proofing Meeting Spaces
As businesses evolve, so do their meeting space requirements. Microsoft Teams Rooms are scalable and adaptable, allowing companies to future-proof their meeting spaces. This flexibility ensures that meeting rooms can accommodate changing business needs and technological advancements.

Key Takeaways
- Increased Productivity: Reduce setup times and enhance virtual collaboration.
- Cost Savings: Minimise travel expenses and environmental impact.
- Improved User Experience: Simplify meeting management and reduce support requests.
- Enhanced Security: Ensure data protection and compliance.
- Scalability: Adapt to future business and technological needs.
By integrating advanced solutions like Microsoft Teams Rooms, businesses can optimise their meeting spaces to drive better outcomes, improve collaboration, and achieve significant cost savings.
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Do you know about the current meeting room insights in Australia for 2024? Our blog here provides a detailed report.
Introducing MergeSPACES: We’re Changing the Conversation
A revolutionary consumption-based 'as a service' concept designed to transcend traditional boundaries associated with procuring, managing and upgrading meeting room technology. Leveraging access that only the MRPP (Microsoft Teams Rooms Partner Program) provides, the launch of MergeSPACES promises to revolutionise the way organisations implement new technology by minimising risk and friction, and maximising value.
Be the first to sign up to learn more and be notified when MergeSPACES becomes available.
If we can help with your workplace technology and collaboration journey please reach out to speak to one of our friendly team members. Or if you're interested in seeing all that's possible with Teams Rooms, head here to schedule a tour of our Sydney or Melbourne experience centres.
Stay tuned for more updates and innovations from us as we continue to drive the future of workplace communication and collaboration.
Source: The Total Economic Impact™ of Microsoft Teams Rooms: Cost Savings And Business Benefits Enabled By Teams Rooms, a commissioned Total Economic Impact™ study conducted by Forrester Consulting, March 2024.
Last updated: 08/10/2024
Grace Tran - Marketing & Communications Manager